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  Post #16 (permalink)   03-06-2017, 06:51 AM
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For those of you who "DIY" with your spreadsheets, if you are audited 5 years down the road and they question an amount somewhere in your expenses category, i.e a purchase made feb 13, 2014, would you be able to get them the exact details easily?
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  Post #17 (permalink)   03-06-2017, 07:20 AM
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For those of you who "DIY" with your spreadsheets, if you are audited 5 years down the road and they question an amount somewhere in your expenses category, i.e a purchase made feb 13, 2014, would you be able to get them the exact details easily?
Yes. I can find an invoice/receipt for any given day or purchase from the day i started in 1999
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  Post #18 (permalink)   03-06-2017, 10:35 AM
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Yes. I can find an invoice/receipt for any given day or purchase from the day i started in 1999
God bless. Must be quite a fancy spreadsheet.
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  Post #19 (permalink)   03-06-2017, 11:16 AM
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God bless. Must be quite a fancy spreadsheet.
spreadsheets are set up quarterly and a Profit and Loss report created annually and then annual accounts spreadsheets are saved on a disc and on a flashdrive ( so giving 2 saved copies) then again saved on an external HDD and a hard copy printed.
then the disc and flashdrive along with printed accounts and all invoices/receipts are placed in box files and stored away.
The external HDD is then placed in a safe
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  Post #20 (permalink)   03-06-2017, 12:58 PM
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I use Kashflow.
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  Post #21 (permalink)   03-06-2017, 09:59 PM
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Before I sold my hosting company, part of the evaluation included exports to Excel etc. While they only required the previous 2 years in the export, we had a full export since our startup back in 95/96.

If someone came to me today and needed to know what invoice XXX was, or an export of all purchases by a particular client - I'm pretty sure I could get that export. Also had quarterly exports of every account on each sever (CSV export from WHM).

Programs are nice, but Excel and Google Docs can be quite powerful (for record keeping) - I've always used other software for accounting.
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  Post #22 (permalink)   03-07-2017, 07:34 AM
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Programs are nice, but Excel and Google Docs can be quite powerful (for record keeping) - I've always used other software for accounting.
i built my whole accounting system in excel. I could not see the point in spending money on accounting software, when i could create my own in a few hours.
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  Post #23 (permalink)   03-08-2017, 06:19 AM
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i built my whole accounting system in excel. I could not see the point in spending money on accounting software, when i could create my own in a few hours.
Comes down to how much you value your time at and how long it'll take to complete in excel. With a smaller company, sure, Excel all the way right. But when you're dealing with tens of thousands on a monthly basis it would actually be more cost effective to use an account system (assuming you value yourself at a reasonable rate).
 
 
 


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  Post #24 (permalink)   03-08-2017, 06:31 AM
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Comes down to how much you value your time at and how long it'll take to complete in excel. With a smaller company, sure, Excel all the way right. But when you're dealing with tens of thousands on a monthly basis it would actually be more cost effective to use an account system (assuming you value yourself at a reasonable rate).
It also depends on your business as yes you could use Sage that will do everything for you, but if you dont use all the features then it is expensive software.

If i had to start using an accounts package then i would chose Sage as i know a couple of management staff with them and if i have problems then it is just a 10 min trip to their offices.
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  Post #25 (permalink)   04-03-2017, 12:21 AM
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We also use the WHMCS built in functions.
 
 
 


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  Post #26 (permalink)   04-17-2017, 10:52 AM
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spreadsheets are set up quarterly and a Profit and Loss report created annually and then annual accounts spreadsheets are saved on a disc and on a flashdrive ( so giving 2 saved copies) then again saved on an external HDD and a hard copy printed.
then the disc and flashdrive along with printed accounts and all invoices/receipts are placed in box files and stored away.
The external HDD is then placed in a safe
So in the end, you have 48 copies for any given month or period. Hey why not. Backup Backup and Backup the Backup
 
 
 


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  Post #27 (permalink)   04-17-2017, 10:54 AM
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i built my whole accounting system in excel. I could not see the point in spending money on accounting software, when i could create my own in a few hours.
Well said. Excel is a powerful tool if one knows how to use it.
 
 
 


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  Post #28 (permalink)   04-17-2017, 10:59 AM
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So in the end, you have 48 copies for any given month or period. Hey why not. Backup Backup and Backup the Backup
where do you get 48 copies per month from.

i have 3 saved copies ( Disc, Flashdrive and ext. HDD) and 1 printed copy for any given period.
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  Post #29 (permalink)   04-17-2017, 11:31 AM
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Our billing system produces what we need, but it is all exported to excel for the accountants to sign off.
As for back copies, I must have quite a few.
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